Project Coordinator (Posted 2026-02-17)

---

Airy Point Engineering is a Vancouver-based consulting firm that supports infrastructure and utility projects across British Columbia. We’re a tight-knit team that values learning, clear communication, and practical problem-solving. We’re looking for an organized and detail-oriented Administrative Assistant to support company ownership and help us focus on growth.

What We Offer our Team:

• Flexible work hours with hybrid schedule (mix of in-office and remote work)
• Benefits, Paid Vacation, Flex Days, Wellness Plan
• A collaborative and supportive work environment
• Hands-on experience in professional operations and administration
• A chance to develop within a growing company

The Project Coordinator supports the execution of projects by maintaining structured project controls across multiple concurrent engineering projects. This role is responsible for WBS tracking, milestone monitoring, document control, and proposal deadline coordination to ensure project flow remains disciplined and predictable. The position also supports billing readiness by confirming timesheet completion and preparing organized invoice backup documentation. Success in this role requires strong organizational systems, advanced Excel and MS Project proficiency, and the ability to calmly enforce deadlines within technical teams.

Annual Salary Range: $ 65,000 - 75,000

Position Type: Full Time, Hybrid

Additional Compensation:

• Health Benefits
• Paid Vacation
• Flex Days
• Wellness Program
• Flexible Work Hours
• Profit Sharing

Project Setup & Control

• Establish and maintain structured project folder systems.
• Set up and maintain WBS tracking.
• Maintain project deliverables logs.
• Track milestone schedules.
• Coordinate internal project kickoff meetings.

Proposal Support

• Track proposal deadlines.
• Maintain proposal tracking log.
• Support compilation and submission coordination.

Billing Readiness Support

• Confirm timesheet completion with Project Managers.
• Validate scope alignment prior to invoicing.
• Prepare invoice backup documentation packages.
• Track billing status internally.

Document Control

• Issue formal transmittals.
• Maintain revision and issuance logs.
• Ensure deliverables are archived accurately.

Must Have:

• Diploma or degree in Engineering Technology, Construction Management, Project Management, or related field preferred. Equivalent project coordination experience in engineering or construction environments will be considered
• 2–4 years experience in municipal, engineering consulting or construction sectors
• Experience supporting multiple concurrent technical projects
• Comfortable with Microsoft 365 Applications and Google Workspace
• Advanced proficiency in Excel
• Advanced proficiency in MS Project
• Based in the Vancouver area and able to commute to the office 4 days/week

Nice to Have:

• Experience working closely with a supervisor or team
• Experience working within a structured PMO environment preferred
• Ability to proactively identify areas where support is needed
• Ability to prioritize tasks and meet deadlines

This role is designed with advancement in mind. High performers may progress into a Senior Project Coordinator role with increased responsibility across portfolio reporting, PMO systems development, and internal process leadership.

Please apply by sending a resume and cover letter to careers@airypointengineering.com, with the subject line "Project Coordinator Application" followed by your first and last name. As part of your application, record a short video (2–3 minutes) using Loom introducing yourself. Include a hyperlink to the video in your cover letter. In the video, please answer the following questions:

1. Tell us a bit about yourself. What are you currently doing, and what drew you to this opportunity?
2. What’s an example of a time you had to stay organized while juggling multiple tasks or deadlines? How did you keep things on track?
3. Describe a time you had to communicate professionally over email or in person. What was the situation, and how did you handle it?
4. What do you hope to gain from a Project Coordinator role like this one? How does this opportunity fit into your short-term goals?
5. How would this opportunity contribute to your long term personal or professional goals?

Note: We thank all applicants for their interest. Only those selected for an interview will be contacted. In order to be considered, include the phrase "rectangular umbrella" in your cover letter.